Accounts Payable (AP) & Systems Analyst

Job Description

Xello is looking for an Accounts Payable (AP) & Systems Analyst
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Who are you?
You are a detail-oriented and proactive Accounts Payable (AP) & Systems Analyst seeking to join a finance team in an entrepreneurial organization. You have experience managing vendor invoices, payments, expense claims, and credit card reconciliations while contributing to regular reporting and analysis. With experience in NetSuite, you’re ready to play a key role in automating manual processes and improving the overall efficiency of the AP function in a dynamic finance environment.
Sound exciting to you? Read on!
What you’ll do…
Process, review, and reconcile vendor invoices and payments accurately and on time
Handle employee expense claims, ensuring compliance with company policies and guidelines and timely payment and reconciliation against the accounting software
Perform credit card reconciliations and resolve discrepancies promptly
Generate and analyze monthly financial reports, such as monthly operating expense analysis, against the budget under various income statement captions related to Operating Expenses and Cost of Goods Sold
Identify opportunities to automate and streamline AP processes, leveraging NetSuite and other tools
Collaborate with cross-functional teams to enhance workflows and systems, such as the purchase order process
Maintain and update vendor records to ensure accuracy and compliance
Assist in month-end and year-end closing activities related to AP, such as AP Aging reconciliations, accruals, royalty calculations, and intercompany entries
What we’re looking for…
Proven experience as an AP Analyst or similar role in finance
Strong proficiency in NetSuite and familiarity with its AP functionalities
Solid understanding of AP processes, reporting, and reconciliation
Advanced Excel skills, including working with large datasets and creating reports
A self-starter with the ability to identify system inefficiencies and implement automation solutions
Excellent organizational and time management skills with a keen eye for detail
Excellent problem-solving and analytical skills
Ability to manage multiple priorities in a fast-paced environment
Strong communication skills and the ability to collaborate across teams
Nice to have (optional)…
Experience in process improvement and system automation
Knowledge of Canadian GAAP and related practices
Background in finance-related reporting and analysis such as detailed operating expense variance analysis against the budget on a monthly basis
We’re Xello – Join us!
We are Xello (CASCAID in the UK), the leading developer of future readiness programs in North America and the UK and soon the world! Our mission is to help anyone, anywhere in the world to create a successful future through self-knowledge, exploration, and planning.
We believe that by bringing our best selves to our work and collaborating with one another, we can change the world. We are a very diverse group of individuals who work hard, laugh often and share in each other’s lives. We are an inclusive, equal opportunity employer.
Embracing agile practices, an innovative mindset, and keeping our users at the heart of what we do, are just a few of the keys to our success.
In addition to working with leading technologies, we are committed to continuous learning and growth through internal/external training and mentoring, which includes a PD budget for every employee.
For our Canadian based staff, we also offer:
Flexible work arrangements including hybrid and remote
4 weeks of vacation
Employer-paid health and dental benefits
4-month top-up for parental leave
Group RRSP with 3% matching
For our US based staff, we also offer:
Remote work environment
4 weeks of vacation
80% employer-paid health benefits
4-month top-up for parental leave
401(k) with 3% matching
For our UK based staff, we also offer:
Remote work environment
28 days annual leave (inc. 3 days at Christmas) + bank holidays. With additional annual leave days added to reward long service
Like what you hear? Apply Now!